Incline Pines HOA board meeting agenda

Time: Dec 9, 2021 05:00 PM Pacific Time (US and Canada) Join Zoom Meeting

https://ipm-tahoe.zoom.us/j/7382760846

Meeting ID: 738 276 0846
One tap mobile +12532158782,,7382760846# US (Tacoma) +13462487799,,7382760846# US (Houston) Dial by your location

+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)
Meeting ID: 738 276 0846

Find your local number: https://ipm-tahoe.zoom.us/u/kfeB5ZKq8 AGENDA DECEMBER 9, 2021

4 PM EXECUTIVE SESSION

Review/approve/ impose possible fines and/or legal fees. Discuss finalization of a legal issue. Discuss use of attorneys by HOA.

5 PM OPEN BOARD MEETING on Zoom
CALL TO ORDER

ROLL CALL Members will indicate if they wish to speak during Members Forum at this time.

OPENING MEMBERS FORUM Members should limit their comments to items on the agenda

STANDING ITEMS

BOARD REPORT TO MEMBERS We will start with Board comments from any Board member who wishes to speak.

o We will go over rules for Members’ forums

ACTION ITEMS

FINANCIAL UPDATE October 31, 2021
o MINUTES OF LAST MEETING Approve October 21, 2021 board meeting minutes

Old Business:

1.) Governing docs- update on vote for Bylaws and Articles of Incorporation

2.) Insurance Meeting – main discussions points, new information, homeowners’
responsibilities, liability insurance

3.) Lighting Repairs – replacement of bulbs to soft white, lower wattage LEDs

4.) Preparing for winter – pine needles cleaned off roofs, creek cleared, snow poles in
place, taking care of snow poles

5.) Parking Bollards update

6.) Committee sign-ups

New Business:

1.) Lighting Samples – Will be pictured on website, can be seen around property, checking
over winter for durability, still waiting on some samples, will have a vote in early spring

2.) Deck HOA letter available for Washoe County permit

3.) Opening discussion regarding common area and limited common area – We will open
this part of the meeting to start the discussion on what homeowners believe should be
placed in CC&Rs regarding the designation of limited common area around the units.
We need input from all homeowners as we all have a shared 1/40th interest in the
property. What do we want our property to look like? How do we make it equitable for
everyone? Each unit will be allowed 2 minutes at this meeting to begin the discussion.
No decisions will be finalized by the Board at this meeting.

4.) Timeline for Limited Common Area and other CC&R topics to be discussed/ finalized.

5) Review/Approve Audit and Engagement Letter

NEXT MEETING DATE TBA

CLOSING MEMBERS FORUM Members may make follow-up comments and/or address issues that could be taken up at a future meeting

ADJOURNMENT

A copy of the audio recording, the minutes or a summary of the minutes of the meeting will be provided to the unit’s owners upon request, in electronic format at no charge to the unit’s owner or, if the association in unable to provide the copy or summary in electronic format, in paper format at a cost not to exceed 25 cents per page for the first 10 pages, and 10 cents per page thereafter.